Privacy Statement

What personal data do we collect about you? For what purpose and for how long do we collect it?

We process your personal data (as attendees, abstract authors or co-authors and speakers at the Event) only to the extent determined by the particular services we provide to you or other purposes of processing, namely:

  • For the purpose of your registration to and attendance at the Event (including accommodation) as an attendee, we process your personal data in the extent of gender, title, name, surname, nationality, contact details such as address, phone and/or e-mail, birth date, citizenship, degree, education, area of work. You have the option to participate in the Event we are organising, but your prior registration is required for your participation and further coordination. Legal basis for such processing is performance of a contract to which you are a party. The personal data will be processed for the period of the duration of the contractual relationship.
  • For the purpose of your attendance and active participation (oral or poster) in the Event (including accommodation) as an abstract author or co-author, we process your personal data in the extent of gender, title, name, surname, nationality, contact details such as address, phone and/or e-mail, birth date, education or professional career details, citizenship, degree, education, area of work. You have the option to participate in the Event we are organising, but provision of your above-mentioned personal data is required for your participation and further coordination. Legal basis for such processing is performance of a contract to which you are a party. The personal data will be processed for the period of the duration of the contractual relationship.
  • For the purpose of our cooperation during which you are helping us to organise and coordinate the Event as a coordinator/partner or its employee/co-worker, we process your personal data in the extent of [gender, title, name, surname, phone number and/or e-mail. Your personal data are required for our cooperation. Legal basis for such processing is performance of a contract to which you or your employer is a party. The personal data will be processed for the period of the duration of the contractual relationship.
  • For the purpose of compliance with obligations laid down by relevant legislation such as Accounting Act or Tax Code (e.g. for financial and invoicing purposes), we process your personal data in the extent of [name, surname, address, citizenship, e-mail and/or phone number, payment method details, tax identification. The processing is based on compliance with legal obligations to which we are subject. The personal data will be processed for a period specified by the legislation but no longer than 10 years.
  • We may contact you by e-mail or telephone for the purposes of promotion of our products and services even without your prior consent. You may however refuse receiving this kind of marketing communications at any time (e. you may opt-out from the database). Details of your electronic contact will be processed for the period of the duration of the contractual relationship unless you opt-out from it.
  • For the purpose of ensuring functionality of registration form and our websites, we may process your personal data in the extent of [technical cookies, google analytics and related technical data. Legal basis for such processing is performance of the contract (e. provision of the registration services) to which you are a party. The personal data will be processed and stored for a period that is necessary for ensuring functionality of the website (i.e. in a matter of days or weeks, eventually for duration of contractual relationship, if necessary).
  • In addition, we need to process and store your personal data in the extent of gender, title, name, surname, contact details such as address, phone and/or e-mail, birth date, citizenship, tax identification for the purpose of potential claims in the future. This processing is based on our legitimate interest or of a third party. The personal data will be processed for the period necessary to fulfil this purpose, however, no longer than for the period of 10 years from the commencement of the statutory limitation period in each particular case.

Who do we share your personal data with?

Your personal data may be disclosed to reliable third parties that provide us with administrative or technical support, ensure marketing business activity for us, or, i.e. to the data processors.

We may also share your personal data with payment institutions in order to process your payment of the Event fees, with travel and accommodation providers in order to ensure your safe travel and appropriate accommodation during your stay, or with other reliable third parties helping us to organise the Event.

As there might be another organizer in charge of future Event edition, we may share your contact details with such organizer arranging for the Event. You will always have an option to unsubscribe from this contacting.

If required by law, we may share your personal data with government authorities or law enforcement bodies, with external advisors and with other personnel who is subject to confidentiality obligation.

What are your rights in relation to the processing?

If you grant us your consent to the processing of your personal data, you do so entirely voluntarily, and you have the right to revoke or restrict the consent at any time by email addressed contact@innovationinfo.org . If your personal data is processed for the purpose of direct marketing (including profiling) or on the basis of a legitimate interest, you also have the right to object to such processing at any time .

How do we implement the social media networks features?

Our website may include social media features, such as the Facebook or Twitter buttons. These features may collect certain information about visitors of our website, such as IP address or browsing history and may implement cookies to the browser of the visitors. Please note that processing of the collected data is governed by policies adopted by operators of the social media networks and, therefore, this Privacy Notice does not apply.

Using of pictures, logos or videos from Events

All photos, logos and/or video records from Events depicting you with your acknowledgment or consent while submission of abstract or application for registration process shall be used in conference proceedings and for upcoming conferences and also our Partner's propagation purposes. You are not entitled to ask any reward for such use. You can revoke your consent anytime, however, if you ask for this without a justifiable reasoning, you are obliged to pay us all damages occurred to us by such withdrawal. Any logo or photo and logo submitted by the organising committee/ advisory board member/ speaker/company / delegate/ University / Organization will by default be included under the heading of Innovation Info Conferences scientific community database. This shall remain for next 5 years from the date of consent (which was done in the form of abstract submission/registration/logo submission etc).

What if there are any changes to the processing?

Innovation Info Conferences (IIC) shall have the right to make any changes to this Privacy Notice in the future and will be notified to you through the agreed communication channels. You are however advised to periodically review this Privacy Notice for any changes that might have been made.

This was last revised on 7th January 2019.

Note: I hereby consent and acknowledge that, I have read and understood the guidelines section of Innovation Info Conferences before I make this registration process.

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